Senior Executive/Assistant Manager – HR & Administration Full Time

Maintenance of files, Audit of personal files, working out compensation for new entrants, confirmations, and final settlements.

Statutory compliances and accounting of PF, ESI, Insurance policies, Gratuity, Medical cover for the employees, etc

Payroll Management, Training & Development, Performance Appraisals, General Office Administration, etc.

Assisting the team to implement and maintain relevant admin systems to support the HR operations.

Handling Time Office and maintenance of attendance & leave records.

Job Roles:

Preparing & sending the manpower MIS including Recruitments / Resignations on a regular basis.

Responsible for organizing regular staff welfare activities.

Organize meetings and other ad-hoc requirements (including booking rooms, arranging refreshment, etc) and support the team in the preparation of information, etc.

Organize and prioritize commitments of the team, enabling them to work efficiently and effectively.

Act as a central point of reference for internal and external queries, ensuring that messages are recorded and reported on in a timely manner, including contact with staff and managers.

Grievance handling of employees and also support taking disciplinary action where required.

Conducting Employees satisfaction surveys.

Plan and coordinate with the external/internal trainers & consultants to ensure training programs are run smoothly.

Designing & Updating the training manuals / individual training records of employees, assisting the organization to achieve their set targets within the stipulated time limit.

Administer and ensure timely completion the Performance Appraisal Assessment for employees on a yearly basis.

Support in Policy & Process formulation & implementation manuals and implementing them.

Skills:

Exceptional organizational and administrative skills.

Experience in office management.

Good written and spoken English and presentation skills.

Experience and ability to use Open Source Operating System.

Confident personality.

Enthusiastic, proactive, flexible and constructive approach.

Able to exercise discretion, high levels of initiative and independent decision.

Ability to prioritize own workload and work to tight timescales & deadlines.

Ability to deal with a wide range of public and private qualities/attributes.

Ability to work with and engage staff at all levels within the organization.

Able to remain positive and constructive under pressure.

Ability to use own initiative and make decisions within the sphere of work and knowledge.

Flexible to travel around to different locations on an occasional basis.

Flexible approach to working hours and practices.

Qualification: MBA (HR), Engineering would be added advantage.

Experience: 0 to 6 years in a similar role (preferably in an interdisciplinary services company with sales team), preferably a female candidate / Freshers can also apply.

Reports to: Director – Operations

Working Relationships: Working with the sales team, IT team & the Director, Managing Director Also engaging in employee welfare activities like training, planning for team outings, etc. Being in touch with the out stationed sales team and checking on their availability at their respective workplace. Co-ordinating with the employees & the Director on a regular basis and updating.,

Tagged as: accounts, banking, employee welfare, flexible approach, general office administration, MIS, open source, sales, spoken english, staff welfare, TAT, time office, training manuals, winning others over