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Banking / Financial Services Jobs
Assistant Manager Admin Full Time
Job Description APAC
Job Title:
Assistant Manager
Date:
16/10//2019
Department:
Administration & Facilities
Location:
Chennai
Business Line / Function:
BP2S – Functions
Reports to:
(Direct)
Manager – Admin
Grade:
(if applicable)
–
(Functional)
–
Number of Direct Reports:
0
Directorship / Registration:
Position Purpose:
Responsible for Vendor Invoice processing, Facilities Management, Cafeteria operations, Asset Management
Responsibilities:
Vendor Invoice processing
Budgeting, provisioning of Admin related expenses
Preparing regular Administrative reports like Admin Dashboard, MIS etc.
Landlord and Building Management coordination s
Expat lease, vehicle lease and FRRO requirements
Building Lease Facilitation
Vendor governance Statutory, SLA, Scope of Work, Performance
Contract staff Management
Preparation and updating of Admin SOP, Policies and procedures
Housekeeping & Infrastructure maintenance.
Managing office supplies Housekeeping stock and placing orders
Stock keeping (Housekeeping items, Diesel, Building & Electrical Material)
Emergency preparedness, business continuity from facilities perspective
Asset Management of all Non-IT assets across multiple locations
Managing operations in the Cafeteria as per GSO Duty Meal Policy.
Technical & Behavioral Competencies
Adaptability / Decisiveness
Initiative/Perseverance
Interpersonal Skills
Specific Qualifications (if required)
Client Focus:
Complete commitment to provide professional, intelligent and timely responses to our clients needs and to changes in the market.
Communication:
Oral: Expressing ideas effectively in individual and group situations. Adjusting communication style to match the needs of the audience.
Written: Expressing ideas clearly in all written documents. Using professional, appropriate language at all times, and adhering to the use of the BNPP Email Protocols.
Team Work:
Work effectively with team members to accomplish goals, Respect the needs of others and displays integrity in dealing with team members.
Continuous Improvement and adaptation:
Generate creative solutions to problems, Ability to plan work ahead and to prioritize workload in an organized manner. Always looks for ways to improve services and processes.
Skills Referential
Behavioral Skills: (Please select up to 4 skills)
Client focused
Adaptability
Ability to collaborate / Teamwork
Communication skills – oral & written
Transversal Skills: (Please select up to 5 skills)
Analytical Ability
Ability to understand, explain and support change
Choose an item.
Education Level:
Bachelor Degree or equivalent
Experience Level
10 years
Other/Specific Qualifications (if required)